Default Setups – Your ConStar Finance installation includes default settings for accounts payable behaviour which are installed in each corporation when it is created. These defaults reflect the accounts payable policies and procedures for your management company.
Options for Corporations – Once a corporation is created, the default setting described above can be customized for each corporation.
Control Accounts for the General Ledger – Before accounts payable can be used, you need to identify the various general ledger accounts tht act as control accounts.
Tour of the Menu Options -Learn how the accounts payable menu works.
Enter a Transaction – Entering accounts payable information into the ConStar Finance database.
Posting Invoices – Once invoices have been entered they can be posted to the General Ledger.
Paying Invoices – Release posted invoices to be paid. Payments can be in the form of a manually written cheque, a system printed cheque, or a pre-authorized payment where the bank has been instructed to move money from one account to another.
Print Cheques – Printing the available cheques on your cheque stock.
Post an Invoice Currently on Hold – The hold queue is a place to store invoice information for future consideration. This demo will show you how to release an invoice that is currently on hold so that it can be posted and paid.
Combine Multiple Invoices on One Cheque – When invoices are being paid and the invoices are marked as being system-generated cheques, it is possible to combine together all invoices for the same vendor so that they print on one cheque. This demo shows you how this is done.
Create a Utility Accrual – Accruals are estimates of future expenses and are created most often for utilities where the reading dates do not fall on monthly boundaries. If, for example, a utility reading was made on the 20th of a month. An accrual would be created to estimate the billing for the remainder of the month.
Creating a Speed Cheque – A speed cheque refers to the ability to enter an invoice, post it, pay it, and then print the cheque, all in one session without having to go through each of these steps individually. This technique is ideal for a situation where someone is waiting to receive a payment.
Replicate an Invoice – If payments to a vendor are the same over a period of time, the first invoice can be entered into the system and then replicated for the number of months required. Replicated invoices can be both posted and paid and the cheques pre-printed.
Void a Cheque to Become Payable Again – Sometimes a decision is made to void a cheque but to keep the expense on the books because the invoice will be paid at a later date. This demo shows you how to void the cheque so that the invoice expense remains on the books. If a cheque includes more than one invoice, please see the demo below.
Void a PAP – A void of a PAP works differently because there is no cheque number to search. However, a pre-authorized payment can also be void. This demo shows you how to do this.
Void a Cheque with Multiple Invoices – If you want to void a cheque that includes more than one invoice, please view this demo to see how this is done.
Re-print a Cheque – Sometimes it may be necessary to re-print a cheque. This demo shows you how to return a cheque that was already printed to the print queue. Please note that the re-printed cheque will look identical to the one originally printed. This method will not change a cheque number or a cheque date.